Welcome

Microsoft 365 is packed with powerful tools to help your business work smarter. This straightforward guide will help you unlock Microsoft 365 Business Apps’ full potential—no technical expertise required.

Why This Guide?

• Get more from your Microsoft 365 subscription
• Discover time-saving features you might have missed
• Learn the essentials of Teams and SharePoint
• Keep your files secure and accessible
• Work together more effectively

How to Use This Guide

• Start with the basic features you use every day
• Explore new tools one at a time
• Share useful tips with your team
• Keep it handy for quick reference

What’s Inside:

✓ Essential Microsoft Apps Explained

✓ Teams & Communication Tools

✓ File Sharing & Storage Tips

✓ Email & Calendar Mastery

✓ Getting Help with Microsoft 365

Remember: Our team at Keytech is always here to help if you need additional support.

Getting Started with Your Core Microsoft 365 Business Apps:

⚡These are your everyday workhorses – mastering these basics will instantly boost your productivity. Let’s start with what you’ll use most often.

Core Apps

• Microsoft Outlook
  • Your email, calendar and contacts hub. Beyond basic email, Outlook helps you schedule meetings, manage tasks, and keep your team in sync. A quick tip: Use categories (colour-coding) to organise emails and calendar items at a glance.
• Microsoft Word
  • More than just typing! Use templates for professional documents, track changes when collaborating, and access your documents from any device. The AutoSave feature means you’ll never lose work again.
• Microsoft Excel
  • Your data powerhouse. Use Excel for everything from basic lists to powerful calculations. Sort and filter data easily, and use basic formulas to save hours of manual work.
• Microsoft PowerPoint
  • Create impressive presentations quickly using Designer – it suggests professional layouts based on your content. Use ‘Presenter View’ to see your notes while your audience sees just the slides.n your area

Pro Tip

Sign in to Microsoft 365 in your web browser for quick access to all your Microsoft 365 Business apps and recent files – perfect when you’re away from your usual computer!

Making the Most of Microsoft Teams

• Chat and Video Calls
  • Think of Teams as your virtual office. Use quick chats for instant answers, video calls for face-to-face meetings, and channels to organise team discussions. You can even blur your background on video calls!
• Meeting Features
  • Schedule and join meetings directly from Teams. Share your screen, record sessions for later, and use the raise hand feature to keep meetings organised. Live captions help everyone follow along.
• File Collaboration
  • Share files in chats or channels – everyone can edit them together in real-time. No more emailing documents back and forth or wondering which version is current.
• Teams Organisation
  • Create different channels for different projects or topics. Pin important files and conversations for quick access. Use @mentions to get someone’s attention.

Mastering OneDrive & SharePoint

• OneDrive Basics
  • Think of OneDrive as your personal digital filing cabinet. Your files sync across all your devices, and you can access them from anywhere. Even better – AutoSave means no more lost work!
• SharePoint Collaboration
  • SharePoint is your company’s shared filing system. Store documents where your whole team can find them, set up document libraries for different departments, and keep everything organised.
• File Sharing Made Simple
  • Share files with specific people or your whole team. Choose whether they can edit or just view. Copy a link to your file and share it in Teams or email – it’s that easy.
• Version History
  • Made a mistake? No worries. View and restore previous versions of any file. It’s like a time machine for your documents – brilliant for when you need to check who changed what and when.

Email & Calendar Excellence

• Smart Email Organisation
  • Use Focused Inbox to prioritise important emails, and Quick Steps to automate common actions like moving emails to folders. Create rules to automatically sort incoming mail – perfect for newsletters or regular reports.
• Calendar Management
  • Share your calendar with teammates to make scheduling easier. Use scheduling assistant to find meeting times that work for everyone. Set up multiple calendars for different projects or departments.
• Email Efficiency
  • Flag important messages for follow-up, use Quick Parts for common responses, and categorise emails with colour coding. Keep your inbox organised and never miss important actions.
• Meeting Scheduling
  • Book rooms and resources, set up Teams meetings automatically, and add agenda items directly in calendar invites. Make scheduling and running meetings effortless.ttings

Need Expert Help?

Contact Keytech when you need:

• Setup and configuration help
  • Get your apps working exactly how you need them
• Training for your team
  • Learn time-saving tips and tricks
• Security settings review
  • Keep your data safe and accessible
• Integration support
  • Connect Microsoft 365 with your other business tools

External Resources

If you would like more information about Microsoft 365 Business Apps, take a look at the resources below. Please note that these websites were available at the time of publishing but may have since moved. Please let us know if any of the links do not work.

• 9 Ways to Improve Business Efficiency with Office 365 by Doherty Associates
  • A blog discussing how Microsoft 365 and Microsoft 365 Business Apps can boos business efficiency, improve communication and enhance your business.
• Training for Microsoft 365 from Microsoft
  • Deep dive into a comprehensive training guide on productivity, collaboration and endpoint management solutions in Microsoft 365 and Microsoft 365 Business Apps.

Download

Use the link below to download a handy PDF version to help you get the most from Microsoft 365 Business Apps.

Microsoft 365: Getting the Most from Your Business Apps